SSSA Meeting Code of Conduct
In addition to the SSSA Statement of Ethics, those attending or hosting an event at the SSSA Meeting are required to abide by the meeting code of conduct.
MEETING PRESENTERS
A person can be the presenting author on one contributed (volunteered) oral paper. The person may be listed as a non-presenting author on additional papers. All authors connected to a presentation and/or abstract must agree on all information contained in the presentation. Final presentation format is determined by the community leader or division chair. Failure of an author to agree to the presentation format will lead to the presentation being withdrawn from the conference. Once the submission is accepted into the program, all abstract submitters must intend to register, attend, and present at the SSSA Meeting.
Session and symposia presentations should be restricted to science and should not contain advertising or “infomercials”.
PUBLICATIONS REQUEST
Authors are encouraged to publish their work presented in oral and poster sessions in SSSA publications (journals and books). Symposia organizers will be asked to coordinate the publication of symposia presentations in SSSA publications. Ideally, this process should begin prior to the date of the symposium. Regardless of whether the symposium itself is published, authors of invited papers at any symposia are encouraged to publish their paper(s) in SSSA journals. All manuscripts will go through the normal peer review process.
VIDEO/PHOTOGRAPHY
Members of the pre-registered media and ACSESS staff are allowed to photograph and audiotape all sessions. ACSESS or contractors may videotape all sessions. All media must request prior approval for a video with objectives, distribution, and audience for their video at least 10 business days before the meeting. Approval for videotaping is not guaranteed. SSSA reserves the right to ask for and use raw footage. Otherwise, there is to be no use of photography or personal recording devices in the session rooms.
HARASSMENT AND SAFETY
SSSA is committed to providing a safe and productive environment for everyone present at the meeting. SSSA prohibits intimidating, threatening, or harassing conduct. This policy applies to speakers, staff, volunteers, and attendees. Conference participants violating these rules may be asked to leave the conference, at the discretion of SSSA leadership. Harassment will not be tolerated in any form and includes the following:
• Offensive comments related to ethnicity, religion, disability, age, economic status, physical appearance, gender, or sexual orientation.
• Deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome attention.
Participants asked to stop any harassing behavior are expected to comply immediately. If you are being harassed, notice someone else being harassed, or have any other concerns, please contact ACSESS staff who can work with appropriate SSSA leadership to resolve the situation. We value your attendance and want to make your experience as productive and stimulating as possible.
Health AND SAFETY
Before Leaving Home
• Follow relevant guidance provided by the World Health Organization (WHO), or your local health authority.
• Adhere to government-issued travel restrictions and guidance issued by the region you will be traveling to and the region you are traveling from.
• Evaluate your own health and that of people you are in close contact with.
• Stay home if you feel sick.
On-site During the Event
• Follow guidance from your local health authority, for everyday preventive actions to help prevent the spread of respiratory viruses including:
o Washing hands often with soap and water for at least 20 seconds, or an alcohol-based sanitizer with at least 60% alcohol.
o Avoid touching eyes, nose, and mouth with unwashed hands.
o Cover your nose and mouth when coughing or sneezing. Throw used tissues in the trash.
o Cleaning and disinfecting frequently touched objects and surfaces using a regular household cleaning spray or wipe.
• Seek professional medical care (for example: visit the event First Aid office or equivalent) any time you feel unwell or are experiencing flu-like symptoms.
Please send a message to Jim Cudahy, Chief Executive Officer, immediately of any issues or concerns so they may be addressed.
We look forward to all our guests enjoying the SSSA Meeting.
